5 Reasons why transport costs may be higher than expected

Understanding the hidden costs in shipping and logistics

When importing goods, you want to avoid unpleasant surprises. Yet, transport costs can sometimes exceed your expectations. How does this happen? Discover five common reasons why transport may end up costing more and how you can avoid this.

1. VAT and import duties: hidden costs in transport

Many transport cost quotations do not include all additional expenses, such as VAT and import duties. These extra costs can be significant.

• VAT rate: For most goods, a standard rate of 21% applies, but specific products may deviate from this.
• Import duties: The rate depends on the product category, determined by the HS code. Your supplier can provide this code, allowing you to see which rates apply.

Both costs are calculated based on the purchase value of your goods and the logistics costs.

2. Deviations in goods’ dimensions and weights

Differences between the quoted and actual dimensions can lead to higher transport costs.

• Incorrect measurements provided by the supplier may affect transport pricing.
• This applies to sea freight, air freight, road transport, and handling fees.

Make sure to obtain accurate information to avoid unexpected expenses.

3. Incorrect or missing documents

Documentation issues can result in extra costs, such as:

• Export licenses: An export permit is often required to legally ship goods.
• Arrangements through external parties: In some countries, external parties can handle documentation, but this comes with additional fees.

It is essential to check these requirements in advance.

4. Limited validity of quotations

Transport quotations are often only valid for a limited time due to fluctuating rates.

• Delivery delays may mean goods miss their scheduled transport.
• As a result, costs may increase beyond the original quotation.

Ensure you are aware of the validity of your quotation and the impact of any delays.

5. Additional costs for transporting ‘Dangerous Goods’

Goods categorized as ‘dangerous goods,’ such as chemicals or batteries, require specialized transport.

• These categories often incur additional charges.
• If this is not accounted for in the quotation, unexpected costs may arise.

Check in advance if your goods fall into this category.

Frequently Asked Questions about transport costs

Why are VAT and import duties often excluded from quotations?

• Quotations typically focus on the logistics aspect of transport and exclude taxes.

How can I prevent discrepancies in quoted dimensions?

• Request precise measurements from your supplier and verify them if possible.

Conclusion: transparent transport costs with Cargoplot

At Cargoplot, we understand how frustrating unexpected shipping costs can be. That’s why we provide clear, competitive pricing and expert guidance to help you navigate even the most complex transport challenges. With our expertise and personalized support, we ensure a smooth, cost-effective shipping process from start to finish. Get a transparent, competitive quote today—Request a Quote Now!"